Corporate Compliance Portal

Compliance of applicable regulations in all activities and all the (international) subsidiaries is in full attention. Inefficiencies and errors can lead to non-timely detection of deviations from the regulations, which in turn could lead to legal measures, large fines, increased insurance costs and reputational damage.

Key features:

• One compliance portal for multi-domain support
• Information accessible on a ‘need-to-know' basis
• One entry point for all obligations, measures and tests
• Compliance Dashboard

Organizations are faced with a rapidly increasing regulatory burden in areas such as environment, health, safety and finances. Local differences in the applicable regulations set very high standards for the management system and how it supports staff in performing their duties effectively, efficiently and safely. Rapid internationalization in many industries leads to the need for one organization-wide Compliance Portal, where all the ends come together, and that at any time gives insight into the 'In Control' status of the parts and the entire organization.

One entry point for Compliance
Quality Online offers all the building blocks that can be applied to create one Enterprise Compliance management portal. Because there is a large overlap in applying methods to enforce compliance with regulations, Quality Online has standardized these methods in one combined platform. Including a system to assign, compliance requirements to all (international) business entities, to which they apply with just a few mouse clicks. As a result, operational changes and measures are quickly incorporated into the compliance approach and new rules in each area are duplicated to locations where they apply.

Multi-domain
The organization focuses on many areas of compliance domains, such as safety and health regulations, privacy policies, financial legislation and contracts with customers. All of these domains vary from country to country and from organization to organization. Quality Online Risk & Compliance Management solution (QOL|RCM) offers a versatile solution for all aspects that require a permanent 'In Control' situation. The results are shown in the Quality Online Compliance Portal.

Publication of policies and procedures
An essential element of compliance is to make policies and procedures accessible, that describe the requirements and implementation of this in detail. Quality Online Content & Document Management (QOL|DCM) provides an organization-wide platform to create, review, authorize, release and efficiently maintain policy documents, procedures and other business critical information. Information is spread on a ‘need-to-know’ basis, where the platform supports all necessary functions, such as periodic review, familiarization and audit trails. Processes can be mapped graphically and thus provide users a simple practical navigation to quickly find the desired information.

Recording and processing of deviations
Incident recording and incident handling is an important part of the compliance process of a company. Proper registration, examination and, if applicable, a timely notification to regulatory authorities is in itself a process that requires compliance. But incidents also point to shortcomings with the current risk to be mapped, in order to create action and controls to ensure compliance in the future. Quality Online offers Incident & Report Management (QOL|IRM) for a complete and comprehensive and organization-wide support of this process.

Change Management
To safely change, it is desirable to carefully process any change in product, service, process or organizational level, and following a standardized process. Quality Online Management of Change (QOL|MOC) is the solution that guides the change from A to Z, from the original request to the verification of the change made. Thus, in a consistent manner one can determine what the impact of the change will be. The next steps, including the authorization and the release of the budget, can be configured for each type of change.