Document & Content Management

A solid organization-wide Document and Content Management system is the cornerstone of any quality and safety and compliance system in relation to the applicable law and regulations. A strictly monitored recording and publication of detailed descriptions of all business processes, procedures, work instructions and the underlying legislation is the basis for a reliable Corporate Management System. This is what QOL|DCM delivers

QOL|DCM offers all the features and controls for all business-critical information to secure, manage, distribute and timely archive within the entire organization. Next to version management, QOL|DCM offers the ability to manage other process information, such as project information, contracts, HRM and marketing documentation.

Key features:

• The basis for a reliable safety, quality and compliance management system
• Creation, storage and distribution of all documentation at one central point
• Documentation is always up to date and quickly accessible on a 'need to know' basis
• Suitable to handle any type of document
• Powerful enterprise search functionality

Enterprise Document & Content Management can be that simple
QOL|DCM, delivers one system to create, store and distribute all of its documentation, organization-wide and global in a very simple and transparent manner. A smart classification system, that is configured once during the implementation, ensures that all documents that are managed in the system, can be referenced at any time by the right people on a 'need to know' basis.  Standard document creation and document maintenance workflows support the users in completing all steps in the creation, management and archiving process. The agenda of periodic reviews ensures that documents stay up to date and the overall system remains ‘lean and mean’ even after many years of deployment.

‘Need to know’ distribution
Documents are made available on a ‘ need-to-know ‘ basis. No matter how extensive the database is, the users only see documents that are relevant for the performance of their own work. Special features such as digital signatures, notifications, familiarization request (‘Have you read and understood the document’?) and audit trail, ensure adherence to the latest actual standards in the field of document management.

Any type of document
In addition to general company information, such as policies, procedures and work instructions, QOL|DCM can be configured to store and manage any type of document. Customer and product information, project documentation, minutes, or an invoice archive, your staff can take care of safe storage and management, and that valuable content becomes part of the documentation database or archive of your organization.

Find instead of searching
The automatic indexing, using the metadata of stored documents and attachments, guarantees that any document can be quickly found. QOL|DCM provides advanced search functionality that quickly shows search results in user-friendly search results.  Recurring search commands can be saved for reuse by other users.
 
Visual navigation and more
QOL|DCM contains a number of distinctive features, such as configurable visual navigation, enabling visual navigators to be configured. Microsoft Office integration enables to provide existing documents to provide with a management structure and headings, and to automatically exchange headings and fields with linked Word and Excel documents.

Are you curious to find out what Document & Content Management can do for your organization?
Please contact us for a free personal consultation with one of our experts and be inspired by a Risk & Compliance demonstration.